In taking minutes at board meetings, there are a lot of factors that require attentiveness. This job requires someone who can plan ahead and pay attention while writing a detailed summary.
Meeting minutes are important documents that represent decisions made by the board. Because of this, they must be accurate and reflect all discussions that took place during the meeting. You should review the agenda prior to the meeting to be sure you know what information to document. This will stop important details from slipping through the gaps during the meeting. It’s also helpful to have a third party review the minutes. This makes sure that the person taking the minutes isn’t influenced and has a fair perception of the content of the minutes.
In board portal solution addition to the main aspects of the meeting it is important to record the actions taken during the meeting and who is responsible for each item. These details will allow board members to refer to the minutes of meetings in the future.
A final note on the presence of a majority be included. A quorum is the presence two-thirds or more of the board.
It is also essential to take note of any documents that have been distributed during the meeting, or any presentations that took place. In the minutes, it’s a good idea to include the dates and times of the meeting.